2017 Conference FAQ

  1. Who do I contact at the conference if I have an issue?

    Either Ray Naylor at 730-9943 or Doug Woodard at 404-1684.

    Click here to send a message.

  2. If I must cancel my registration can I get my money back?

    A refund will be considered if it is requested 10 days before the conference.

    We must provide the catering head count numbers. Once that is done a refund will not be available.

    The conference is not responsible for a hotel reservation. You will have to work with the hotel on that.

    Contact registrar Tom Nelson at 888.236.9322 extension 4 (until 6PM) or click here to send a message.

  3. Can I transfer my registration to a friend?

    Yes – 20 days prior to the conference. Badges will be printed at that point. If the person uses your badges, we will need that information up front.

    Contact registrar Tom Nelson at 888.236.9322 extension 4 (until 6PM) or click here to send a message.

  4. What is the attire for the conference?

    Conference sessions, business casual except for Saturday night.

    Saturday night should be business attire. Friday night should be casual.

  5. I can’t seem to register, what am I doing wrong?

    Contact registrar Tom Nelson at 888.236.9322 extension 4 (until 6PM) or click here to send a message.

  6. My hotel reservation did not go through, what did I do wrong?

    The link between our web page and the hotel has been used and proved. If you reached the hotel site and have issues contact the hotel at 520-881-4200.

    Contact registrar Tom Nelson at 888.236.9322 extension 4 (until 6PM) or click here to send a message.

  7. I tried to add my spouse friend for a meal, it did not work, what do I do?

    For all events, Rotarians have priority over non-Rotarians. We will generate a waiting list for non-Rotarians to sign up for different events.

    Contact registrar Tom Nelson at 888.236.9322 extension 4 (until 6PM) or click here to send a message.

  8. How do I register the youth group that will not be attending the entire conference?

    Contact registrar Tom Nelson at 888.236.9322 extension 4 (until 6PM) or click here to send a message.

  9. Do non-Rotarians that are presenting at Breakout Sessions need to register for the conference?

    No – They will not be attending any Plenary Session. For Plenary Session and speakers, they will be the guest of the conference. Contact Ray Naylor with any names of Plenary guests.

    Click here to send a message.

  10. I am a Vet, who do I contact?

    Ray Naylor

    Click here to send a message.

  11. Will there be a signup sheet for special events or special instructions on how to arrange?

    (Coming soon)

  12. Who do I contact about the Hospitality events?

    Caryn Bustos

    Click here to send a message.

  13. Who do I contact about Youth Activities?

    Tchaidor “Jay” Diallo

    Click here to send a message.

  14. Who do I contact to reserve a table in the House of Friendship (HOF)?

    Contact Paul Smith

  15. If I checked an interest session I am interested in, do I have to attend?

    No

  16. I have special needs, who do I contact about to arrange for my needs?

    Contact the hotel for room arrangements. For the conference contact Jim Bunker.

    Click here to send a message.

  17. Are all sessions accessible?

    Yes

  18. I want to buy extra tickets when I arrive, can I?

    The cutoff date is 9 Oct. After that it will be on a waiting list.

  19. Is there an emergencies plan, what arrangement have been made?

    The Sergeant at Arms is responsible.

  20. I am a Youth Rotarian invited for Saturday lunch, where do I sign up for lunch

    Add your info by going here

    Contact registrar Tom Nelson at 888.236.9322 extension 4 (until 6PM) or click here to send a message.